---
title: "Assigning Decision Letters"
slug: "assigning-decision-letters"
updated: 2026-02-26T16:19:33Z
published: 2026-02-26T16:19:33Z
---

> ## Documentation Index
> Fetch the complete documentation index at: https://knowledge.technolutions.net/llms.txt
> Use this file to discover all available pages before exploring further.

# Assigning Decision Letters

Use the **Assign Letters** module to assign a decision letter to records that have confirmed decisions.

To navigate to the Assign Letters stage of the Release Decisions tool:

1. Select **Database** on the top navigation bar
2. Select **Release Decisions**, which brings you to the Overview stage.
3. From the right-hand navigation, select **Assign Letters**

[![Assign_Letters.png](https://cdn.us.document360.io/cd8ea7a6-07f3-4846-a554-627ac016d3e3/Images/Documentation/assign_letters(1).png)](https://cdn.us.document360.io/cd8ea7a6-07f3-4846-a554-627ac016d3e3/Images/Documentation/assign_letters(1).png)

This stage displays decisions that: have been confirmed; have not been assigned a specific decision letter; do not have a decision letter PDF attached; and for which a decision letter for their specific decision code exists. If you want to release a decision without assigning a letter, skip ahead to the [Release stage](/v1/docs/release-decisions): confirmed decisions are visible there, too.

Create [custom, user-specific views](/v1/docs/custom-views-in-the-release-decision-tool) for the Assign Letters stage to filter results and add custom exports. If you're looking for a particular decision within a given view, use the **Search**bar to find it.

Letters can be assigned in batch or individually.

To assign letters:

1. Select from the list the decisions you want to manage:

The **Assign Letters** icon appears.

[![Release_Decisions_Icon.png](https://cdn.us.document360.io/cd8ea7a6-07f3-4846-a554-627ac016d3e3/Images/Documentation/release_decisions_icon(1).png)](https://cdn.us.document360.io/cd8ea7a6-07f3-4846-a554-627ac016d3e3/Images/Documentation/release_decisions_icon(1).png)
  - Select one decision at a time with Control-Click (Command-Click on a Mac).
  - Select a sequence of decisions at once by using Control-Click on the first decision and Control-Shift-Click (Command-Shift-Click on a Mac) on the last.
  - Choose the **Select All**icon at the upper left if you want to manage all decisions at once.
2. Select **Assign Letters**. The Assign Letters dialog box appears, displaying a sample population of up to the top five records for each decision code (the following example shows one record each of decision codes *Admit, Defer,*and *Deny*.

[![Select_Letters_to_Assign.png](https://cdn.us.document360.io/cd8ea7a6-07f3-4846-a554-627ac016d3e3/Images/Documentation/select_letters_to_assign(1).png)](https://cdn.us.document360.io/cd8ea7a6-07f3-4846-a554-627ac016d3e3/Images/Documentation/select_letters_to_assign(1).png)

Click into the sample records to view more details about their decision.

[![Preview_Letter.png](https://cdn.us.document360.io/cd8ea7a6-07f3-4846-a554-627ac016d3e3/Images/Documentation/preview_letter(1).png)](https://cdn.us.document360.io/cd8ea7a6-07f3-4846-a554-627ac016d3e3/Images/Documentation/preview_letter(1).png)
3. From the lists, select letters to assign each population. You can assign letters for more than one decision code at once.

[![Assign_Different_Letters_to_Different_Decision_Codes.png](https://cdn.us.document360.io/cd8ea7a6-07f3-4846-a554-627ac016d3e3/Images/Documentation/assign_different_letters_to_different_decision_codes.png)](https://cdn.us.document360.io/cd8ea7a6-07f3-4846-a554-627ac016d3e3/Images/Documentation/assign_different_letters_to_different_decision_codes.png)

These menus display only the decision letters that are associated with the group’s confirmed decision (that is, only letters associated with the *Admit*decision appear for a group with confirmed *Admit*decisions).
4. Select **Assign**, then click **OK**in the pop-up to assign letters to the selected decisions. These decisions are now removed from the Assign Letters stage and are available to release.