--- title: "Customizing Standard Fields and Prompts" slug: "customizing-standard-fields-prompts" updated: 2026-02-27T17:45:16Z published: 2026-02-27T17:45:16Z --- > ## Documentation Index > Fetch the complete documentation index at: https://knowledge.technolutions.net/llms.txt > Use this file to discover all available pages before exploring further. # Customizing Prompts for Standard Fields Slate delivers a multitude of customizable standard fields and prompts. This article indicates each field and the steps required to customize it. #### ๐Ÿ“– Related articles - For complete list of standard fields and prompts, see the [Standard Fields](/v1/docs/custom-fields-prompts-standard-fields-prompts) Knowledge Base article. - For information on customizing **giving-scoped** fields & prompts, see the [Customizing Prompts for Standard Giving Fields](https://knowledge.technolutions.net/docs/customizing-slate-advancement-standard-fields-prompts) Knowledge Base article. > [!CAUTION] > ๐Ÿ”” **Important!** > > Only create fields and prompts using the exact Field IDs and Prompt Keys as instructed below. Do not create custom fields for Slate standard fields. ## Configuring prompts for standard fields To configure prompts: 1. Select **Database** on the top navigation bar 2. Select **Prompts**. Consult the sections in this article for customization options for each standard field. ## Person Information ### Biographical #### Language ๐Ÿ”‘ Prompt key: `language` - A prompt list for `language` exists in Slate, which can then be used system-wide with any number of custom fields. - If no `language` prompt key exists, download **Code Table - Languages**from the Standard Query Library and [batch import as prompts](/docs/batch-create-edit-prompts-prompt-import-source-format). - The prompt list can be modified in the Prompts tool; however, the Index values for all language prompts must be unique. --- #### Sex ๐Ÿ”‘ Prompt key: `sex` - Sex uses a special prompt key of `sex`. - To modify the preexisting options, all options including the preexisting default values (Male and Female) must be inserted. - Each prompt **must**include a single letter index value. ๐Ÿ“ฆ Preexisting options: - **Value**: Male; **Index Value:**`M` - **Value**: Female; **Index Value:**`F` โš™๏ธ Custom example: - **Value:**Non-binary; **Index Value:**`X` > [!WARNING] > *Pre-existing options: Male and Female***must**include the Index Values exactly as shown in the preceding table. The index value is limited to 1 character. --- #### Prefix ๐Ÿ”‘ Prompt key: `prefix` - A standard list of prompt values is provided. - Additional prompts can be added to the list using a key of `prefix`. ๐Ÿ“ฆ Preexisting options: - **Value**: Dr. - **Value**: Mr. - **Value**: Mrs. - **Value**: Ms. --- ๐Ÿ”‘ Prompt key: `suffix` - A standard list of prompt values is provided. - Additional prompts can be added to the list using a key of `suffix`. ๐Ÿ“ฆ Preexisting options: - **Value**: Jr. - **Value**: Sr. - **Value**: I - **Value**: II - **Value**: III - **Value**: IV --- ### Address #### Address Type ๐Ÿ”‘ Prompt key: `address_type` - Address Type uses a special prompt key of `address_type`. - To modify the preexisting options, all options, including the preexisting default values (Mailing Address, Permanent Address) must be inserted. - Each prompt **must**include an index value. - Do not create index values that are longer than 16 characters. ๐Ÿ“ฆ Preexisting options: - **Value**: Mailing Address; **Index** **Value**: `mailing` - **Value**: Permanent Address; **Index** **Value**: `permanent` โš™๏ธ Custom example: - **Value**: Location Address; **Index** **Value**: `location` > [!WARNING] > Preexisting options of**Mailing Address and Permanent Address **must** include the Index Values exactly as shown above. --- ### Contact #### Device Type ๐Ÿ”‘ Prompt key: `device_type` - Device Type leverages a special prompt key of `device_type`. - To modify the preexisting options, all options including the preexisting default values (Primary Phone, Mobile Phone, Evening Phone, Email Address) must be inserted. - Each prompt **must**include an index value. - Each prompt **must**have a unique index value. - If a device type should be formatted as a phone number or email address, the **category** should be set to `email` or `phone` (case-sensitive), respectively. ๐Ÿ“ฆ Preexisting options: - **Value**: Primary Phone; **Index** **Value**: `phone`; **Category:** `phone` - **Value**: Mobile Phone; **Index** **Value**: `mobile`; **Category:** `phone` - **Value:******Evening Phone; **Index Value:**`business`; **Category:** `phone` - **Value:**Email Address; **Index Value:**`email`;**Category:** `email` โš™๏ธ Custom examples: - **Value**: Twitter; **Index** **Value**: `twitter_id` - **Value**: Skype; **Index** **Value**: `skype_id` - **Value:******Instagram; **Index Value:**`instagram_id` - **Value:**Videophone; **Index Value:**`videophone_id` > [!WARNING] > - Preexisting options of**Primary Phone, Mobile Phone, Evening, and Email Address Phone **must**include the Index Values exactly as shown above. > - Custom Email Address device types: > - The category must be set to `email` to include the email address in the recipient select list for ad-hoc emails. > - If social media accounts are created as custom device types, the following should **not**be used as index values: > - `facebook` > - `google` > - `linkedin` --- ## Schools #### Level of Study ๐Ÿ”‘ Prompt key: `school_type` - A standard list of prompt values is provided. Existing values can be modified, and additional types may be added to the list of options. - This must include an index value to be stored, such as for โ€œHigh School,โ€ include an index value of `H`, for โ€œGraduate,โ€ use an index value of `G`, and for โ€œUndergraduate,โ€ use an index value of `U`. --- #### Degree ๐Ÿ”‘ Prompt key: `degree` - A standard list of prompt values is provided. - Add a prompt list to define those values using a key of `degree`. ๐Ÿ“ฆ Preexisting options: - **Value**: Associates; **Category:** Associates - **Value**: Bachelor; **Category:** Bachelor - **Value:******Doctorate; **Category:** Doctorate - **Value:**Master; ******Category:** Master --- #### Major or Minor ๐Ÿ”‘ Prompt key: `major` - A standard list of prompt values is **not**provided. - Add a prompt list to define those values using a key of `major`. --- #### Field of Study ๐Ÿ”‘ Prompt key: `field` - A standard list of prompt values is **not**provided. - Add a prompt list to define those values using a key of `field`. - This field can only be accessed when a prompt list exists. --- #### Honors ๐Ÿ”‘ Prompt key: `honors` - A standard list of prompt values is **not**provided. - Add a prompt list to define those values using a key of `honors`. - This field can only be accessed when a prompt list exists. --- ## School Courses Course information stored on the student record on the Profile tab is commonly used to track classes taken **before** admission to a college. If you are sharing an instance between Admission and Student Success, you might want to use entities to capture current college-level classes rather than using the Courses table. School courses are related to a specific school on the person record, so data for each course must have a school saved to the person record on which to save it. #### Course Name ๐Ÿ”‘ Prompt key: `course_name` - By default, โ€œCourse Nameโ€ is a text box field. - Adding prompts with Key of `course_name` automatically changes this text box list to a select list. --- #### **Level** ๐Ÿ”‘ Prompt key: `course_level` - A standard list of prompt values is **not** provided. - Add a prompt list to define those values using a key of `course_level`. - This field can ***only*** be accessed when a prompt list exists. --- #### **Type** ๐Ÿ”‘ Prompt key: `course_type` - A standard list of prompt values is **not** provided. - Add a prompt list to define those values using a key of `course_type`. - This field can ***only*** be accessed when a prompt list exists. --- #### Grade ๐Ÿ”‘ Prompt key: `course_grade` - A standard list of prompt values is **not** provided. - Add a prompt list to define those values using a key of `course_grade`. - Until this prompt list is established, grade only functions as a text field. --- #### Grade Level ๐Ÿ”‘ Prompt key: `course_grade_level` - A standard list of prompt values is **not** provided. - Add a prompt list to define those values using a key of `course_grade_level`. - This field can **only** be accessed when a prompt list exists. --- #### Term ๐Ÿ”‘ Prompt key: `course_term` - A standard list of prompt values is **not**provided. - Add a prompt list to define those values using a key of `course_term`. - This field can **only**be accessed when a prompt list exists. --- ## Jobs Job history information stored on the student record within the Profile tab is commonly used to track employment occurring **before** admission to a college. If you are sharing an instance between Admission and Student Success, you may wish to use entities to capture enrolled student job history. #### **Function** ๐Ÿ”‘ Prompt key: `function` - A standard list of prompt values is **not** provided. - Add a prompt list to define those values using a key of โ€œfunction.โ€ - This field can **only** be accessed when a prompt list exists. --- #### Industry ๐Ÿ”‘ Prompt key: `industry` - A standard list of prompt values is **not** provided. - Add a prompt list to define those values using a key of `industry`. - This field can **only** be accessed when a prompt list exists. --- #### Sector - A standard list of prompt values is **not** provided. - Add a prompt list to define those values using a key of `sector`. - This field can **only** be accessed when a prompt list exists. --- ## Recommendations #### Reference Type ๐Ÿ”‘ Prompt key: `reference_type` - A standard list of prompt values is provided. - Additional reference types can be added to the list of options, and the entire list will be overwritten by adding prompts. This must include an index value to be stored. - For example, for โ€œCounselor Recommendation,โ€ include an index value of `C`, for โ€œTeacher Recommendationโ€ include an index value of `T`, for โ€œClergy Recommendationโ€ include an index value of `O`. > [!CAUTION] > Do not use `R` as an index value. `R` is a standard reserved index value. --- ## Relationships #### Relationship Type ๐Ÿ”‘ Prompt key: `relationship_type` - Enables an applicant to include a type when providing relationship details. - The prompt requires that a Category be included for proper [relationship ranking](/v1/docs/database-structure-determination-of-table-ranks). - Categories: - Sibling - Parent - Legal Guardian - Step-Parent --- #### Relationship Education Level ๐Ÿ”‘ Prompt key: `relationship_education_level` - A standard list of prompt values is **not** provided. - Add a prompt list to define those values using a key of `relationship_education_level`. --- #### Relationship Prospective Entry Term ๐Ÿ”‘ Prompt key: `term` - A standard list of prompt values is **not** provided. - Add a prompt list to define those values using a key of `term`. - This list will likely be shared across multiple fields/scopes that revolve around Entry Term. --- ## Interests Interest information stored on the student recordโ€™s Profile tab is commonly used to track interests **before** admission to a college. If you are sharing an instance between Admission and Student Success, you might want to use entities to capture enrolled student interests. #### Interest Type ๐Ÿ”‘ Prompt key: `activity_type` - A standard list of prompt values is **not** provided. - Add a prompt list to define those values using a key of `activity_type.` --- #### Interest Name ๐Ÿ”‘ Prompt key: `activity_name` - A standard list of prompt values is **not** provided. - Add a prompt list to define those values using a key of `activity_name`. --- ## Sports Sport information stored on the student record within the Profile tab is commonly used to track sports **before** admission to a college. If you are sharing an instance between Admissions and Student Success, you might want to use entities to capture enrolled student sports. #### Sport ๐Ÿ”‘ Prompt key: `sport` - A standard list of prompt values is **not** provided. - Add a prompt list to define those values using a key of `sport`. --- #### Sport Rating ๐Ÿ”‘ Prompt key: `sport_rating` - A standard list of prompt values is **not** provided. - Add a prompt list to define those values using a key of `sport_rating`. --- ## Projects #### Project Status ๐Ÿ”‘ Prompt key: `project_status` - A standard list of prompt values is provided. - Add a prompt list to define those values using a key of `project_status`. - A โ€œCompleteโ€ prompt must exist and requires that a category be included for Projects and Tasks to be marked as โ€œComplete.โ€ - **Note**: This field is required for the use of Projects. Prompts and corresponding category examples include: | Prompt | Category | | --- | --- | | Complete | Complete | | In Progress | In Progress | | Not Started | Not Started | | Planning | In Progress | | Testing | In Progress |