---
title: "Event Surveys"
slug: "event-surveys"
updated: 2026-03-27T15:37:36Z
published: 2026-03-27T15:37:36Z
canonical: "knowledge.technolutions.net/event-surveys"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://knowledge.technolutions.net/llms.txt
> Use this file to discover all available pages before exploring further.

# Event Surveys

**Event surveys** gather valuable participant feedback that helps you evaluate when events were successful and when they need improvement.

- **Customize questions** to tailor surveys to your needs, whether you’re hosting admissions events, alumni gatherings, or student orientations.
- Reporting and analytic tools in Slate let you **visualize survey data** and gain deeper insights, refine your event strategy, and use that strategy to host more engaging and successful events in the future.
- Surveys can be associated with **events** and **Scheduler appointments.**

#### Use cases

Among other applications, event surveys can be used for:

- Campus tours
- Interviews
- Orientation
- Advising sessions
- Reunions
- Homecoming

## Creating an event survey

To create an event survey:

1. Select **Forms** in the top navigation bar.
2. Select **New Form** and set a Title, Folder, set the Status to Active, select Save.
3. Select **Edit Form**.
4. Select **Edit Properties** and change the **Scope** to **Event Survey**.
5. Remove the default fields, when applicable, and add desired fields.

### Mapping event survey fields to custom fields

Fields on an event survey can only be mapped to system fields. For fields not associated with a system field, **specify a unique export key** (for example, event_satisfaction_level) to let you filter on and export these values.

### Allow anonymous feedback

Let registrants decide if they want their submission to be anonymous by mapping a **select-type** form field to **System > Anonymous**.

## Associating a survey with an event or Scheduler template

To associate an event survey with an event or scheduler template:

1. Select **Events** in the top navigation bar.
2. Navigate to the event/scheduler template that is to be associated with the event survey.
3. Select **Edit Form.**
4. Select **Edit Properties**.
5. Select the event survey in the **Survey** dropdown setting.
6. Specify a **Survey Deadline** (in hours). This setting controls how long, after the event begins, that an attendee is eligible to complete the survey. This text box has a limit of 4 characters.

#### Why isn't the event survey appearing in the dropdown?

Check the event survey form to ensure that it has a Scope of Event Survey.

## Sending a survey to attendees

To send attendees an event survey:

1. Select **Events** in the top navigation bar.
2. Navigate to the appropriate event/template.
3. Select **Edit Communications**.
4. Select **Edit** on the mailing which will include the survey link. This mailing should use the trigger of *Hours After Event*.
5. Add the **Form-Survey-Link** merge field to the mailing.

#### Considerations

- If you don’t see the **Form-Survey-Link** merge field, make sure the corresponding event or template has a selected value for the survey setting in Edit Form > Edit Properties.
- If the event/template has a survey deadline, the time should exceed the "hours" setting of the mailing.
- Event surveys can only be completed after the event or scheduler appointment begins.

## Testing the survey link

The **Form-Survey-Link** merge field generates a unique link for each registration.

It uses the following format:

```plaintext
{{your instance URL}}/register/form?sid={{registration's unique identifier}}
```

Since the registration's unique identifier is integral to the Form-Survey-Link merge field, you will need to submit a test registration for an event (which can be a test event) to test the merge field. The following methods will not let you test the merge field: Selecting the link in the sample message area, Send Test Message, and Submit Form Test.

## Viewing survey responses

To generate a report on an event/template's survey responses, select the Survey Responses button when viewing the event/template.