--- title: "Events Overview" slug: "events-overview" updated: 2026-03-26T17:48:43Z published: 2026-03-26T17:48:43Z --- > ## Documentation Index > Fetch the complete documentation index at: https://knowledge.technolutions.net/llms.txt > Use this file to discover all available pages before exploring further. # Events Overview In Slate, you can create recurring or standalone **events**, invite attendees, send automated invitation and reminder emails, automatically manage waitlists, and more. **Admissions** Examples of admissions events might include: - Campus tours - Information sessions - Open houses - Admitted student events **Student Success** Examples of student success events might include: - Academic Advising Sessions - Lunch and Learns - Student Club/Organization Events - Orientation Events The video below will walk you through the basics of creating an event. Although this video utilizes a Student Success database, event settings are consistent across lifecycles and can be a resource for Admissions and Advancement databases as well. [Events](https://player.vimeo.com/video/797369012?badge=0&autopause=0&player_id=0&app_id=58479) ## **Advancement** Examples of advancement events might include: - Alumni events - Homecomings - Class reunions ## The events overview page When you go to **Events,**you’ll find events in the Calendar****view: [![eventcalendar.jpg](https://cdn.us.document360.io/cd8ea7a6-07f3-4846-a554-627ac016d3e3/Images/Documentation/eventcalendar.jpg)](https://cdn.us.document360.io/cd8ea7a6-07f3-4846-a554-627ac016d3e3/Images/Documentation/eventcalendar.jpg) On the event overview page, you’ll find - The date and time of the event - The event location with [editable map](/v1/docs/creating-events-from-a-template#dont-see-the-event-map). If the location is associated with a dataset record, the name of the location will be linked to the record. - A link to the event template - The event folder - The user associated with the event - The status of the event - The public URL for the event. Select **Edit URL** to replace with a vanity URL. - Any documents associated with this event Select **Edit** to edit these details. If the event is associated with a [notes form](/v1/docs/form-and-event-notes), a **Notes**button appears. [![mceclip0__6_.png](https://cdn.us.document360.io/cd8ea7a6-07f3-4846-a554-627ac016d3e3/Images/Documentation/vuhtwyueyvbiziq3xbamceclip0__6_.png)](https://cdn.us.document360.io/cd8ea7a6-07f3-4846-a554-627ac016d3e3/Images/Documentation/vuhtwyueyvbiziq3xbamceclip0__6_.png) The following options are available to further edit the event and its components, export data, or view responses: #### Edit Communications Navigates to the overview of communications associated with this event. #### Edit Form Navigates to the registration form associated with this event. If this event has a template, navigate to the template form to make changes. #### Export Data Automatically builds and runs a query of all registrants and the data associated with their form responses for this event. #### Export PDF Automatically renders a PDF of all form responses for this event. Each form response will also display the Form User, Form Title, Form Date, Form Status, and Form Submitted Date. #### New Query Automatically builds a query of all registrants and the data associated with their form responses for this event using the Standard Query Base. Additional exports and filters can be inserted as desired. #### New Query (Preview) Automatically builds a query of all registrants and the data associated with their form responses for this event utilizing Configurable Joins. Additional exports and filters can be inserted as desired. #### New Report Automatically builds a report of the event registration data. This report can be saved or exported if desired. #### Survey Responses If an event survey form is associated with this template, a report of the survey responses can be viewed here. #### Don't see the event map? If the map isn't displaying on an event, this could mean that the event geolocation is not saved when the event is created. 1. To add a map to an existing event where the geolocation did not happen, edit the event and add a space to the end of the street address and re-save. This will force it to re-run the geolocation. 2. To add a map to an event, select *Edit Map* and search for any location, or drag and drop the pin. Check the map that is automatically granted to an event to ensure that its geolocation matches the expected map area. ## Creating new events Events use [forms](/v1/docs/forms-overview) to capture registrations. Depending on the complexity of your event, you might choose to use: - **One form, multiple fields:**Form fields on the main event template determine whether a registrant participates in additional activities. - **Related events:**Related events****on the main template let registrants register for multiple events at once. - **Multiple forms:**Use separate event registration forms for different on-campus activities. 📖 See [event structure](/v1/docs/event-structure) for our recommendations for common event scenarios. ## Reuse frequent event information with templates Use **event templates** to prevent repetitive work configuring event settings. It’s always easier to create an event from a template, even if you think you’ll only host a given event once. 📖 [Create an event template](/v1/docs/event-templates) ## Track attendance with event registration forms From your event template, you can create a **registration form**. 📖 [Event registration forms](/v1/docs/event-registration-forms) ## Create an individual event from a template Once you have a template set up with a registration form, you can create individual events that inherit that template’s properties. You can also override template configurations at the individual level. 📖 [Creating individual events from a template](/v1/docs/creating-events-from-a-template) ## Collect event registration fees You can **collect event registration fees** either on the registration form, or in person with the Slate Payment Terminal or Tap to Pay. 📖 [Collecting event registration fees](/v1/docs/events-and-payments) ## Increase attendance with related events **Related events**connect multiple events based on a common theme or purpose. 📖 [Related events](/v1/docs/related-events) ## Registrants and launching registration On an individual event’s overview page, you’ll find registrants, space available, check-in, and registration options: [![mceclip11.png](https://cdn.us.document360.io/cd8ea7a6-07f3-4846-a554-627ac016d3e3/Images/Documentation/pojxqkrg6us5uecr1pa0namceclip11.png)](https://cdn.us.document360.io/cd8ea7a6-07f3-4846-a554-627ac016d3e3/Images/Documentation/pojxqkrg6us5uecr1pa0namceclip11.png) Note the following: - The number for the **Registrants** count does not include guests. - The **Launch Check** In option should be used to mark registrants as **Attended** or **No Show**. - The **Launch Registration** option should be used if multiple registrations are submitted sequentially. - This is typically used for day-of registrations, as submitting a registration from this screen will automatically mark this registrant as **attended**. - The **Space Available** count will subtract the number of registrants and guests from the Limit set on the event. - The **Pending** counts will only show for forms marked as **Save for Later**. - Once at least one registrant is marked as attended, the **Total registrants including guests** count will display the number of attended registrants, with and without guests. When an event registration is selected from the event management screen, the form response can be displayed, edited, rescheduled, or deleted. ## Cancelling events See [Cancelling Events and Managing Crisis Communications](/v1/docs/cancelling-events-and-managing-crisis-communications-for-the-covid-19-coronavirus-pandemic) for help with cancellation and follow-up tasks. ## Collecting event notes You can create a dedicated form to associate with an event template, an individual event, or a form. 📖 [Form and event notes](/v1/docs/form-and-event-notes)