---
title: "Export Form Responses as Individual Files"
slug: "export-form-responses-as-individual-files"
status: "new"
updated: 2026-07-21T20:27:38Z
published: 2026-07-21T20:27:38Z
canonical: "knowledge.technolutions.net/export-form-responses-as-individual-files"
stale: true
---

> ## Documentation Index
> Fetch the complete documentation index at: https://knowledge.technolutions.net/llms.txt
> Use this file to discover all available pages before exploring further.

# Export Form Responses as Individual Files

Use a document export query to export form responses as individual PDF files. This approach creates a ZIP file that contains one PDF for each response, instead of one combined PDF from the form or event **Export PDF** option.

![A form or event response export option for exporting responses as a PDF.](https://cdn.us.document360.io/cd8ea7a6-07f3-4846-a554-627ac016d3e3/Images/Documentation/01-aPDYTx1lfWVtNSayY612t.webp)

This article assumes that you are familiar with document export queries. For the standard document export query setup, see [Building a Document Export Query](https://knowledge.technolutions.net/docs/creating-a-document-export-query-with-configurable-joins).

> [!TIP]
> ⭐ Get Inspired
> 
> This article was adapted from [a post by Technolutions staff](https://community.technolutions.net/get-inspired/post/exporting-form-responses-as-individual-pdf-files-uQOuLSHzRdm8mov) in the Slate Community Forums' Get Inspired space. Have a great idea for a Get Inspired post? [Let us know](https://community.technolutions.net/get-inspired/new?post_type=gnHx7As1gZ8r6Ld)!

## Adding an export value to the form

The form must have an export value before you can use it to identify the corresponding material in a document export query.

1. Open the form.
2. Select **Edit Form**.
3. Select **Edit Properties**.
4. Enter a value in the **Export Value** field.

![The Edit Properties popup for a form with an Export Value field.](https://cdn.us.document360.io/cd8ea7a6-07f3-4846-a554-627ac016d3e3/Images/Documentation/02-FfqipowyigmMBR1GN6w6S.webp)
5. Save the form properties.

## Creating the material

Create an inactive material that uses the form export value as part of its key. The material key identifies the form responses that the document export query should return.

1. Go to **Database** → **Materials**.
2. Create a material.
3. Set the material status to inactive.
4. In the **Key** field, enter `sys:event_` followed by the form export value.

For example, if the form export value is `example`, enter this material key:

```plaintext
sys:event_example
```

> [!WARNING]
> 📝 Note
> 
> For Reader Review Forms, use `sys:form_` instead of `sys:event_`.

## Building the document export query

Create a document export query that finds the material key associated with the form responses.

1. Create a query using the **Document** base.
2. Add a join from the base to **Lookup Material**.
3. Add a filter for the material key that you created.
4. Add the required exports and query settings for a document export query.

[Building a Document Export Query](https://knowledge.technolutions.net/docs/creating-a-document-export-query-with-configurable-joins)

## Scheduling the export format

Configure the scheduled export settings so that the query creates a ZIP file containing individual PDF files.

1. From the query, select **Schedule Export**.

![The Schedule Export option on a query.](https://cdn.us.document360.io/cd8ea7a6-07f3-4846-a554-627ac016d3e3/Images/Documentation/03-JkV0qYFeO1mT7SQTxVQXh.webp)
2. Configure the following settings:

![Schedule Export settings configured for Document Export v2, ZIP archive, and PDF document type.](https://cdn.us.document360.io/cd8ea7a6-07f3-4846-a554-627ac016d3e3/Images/Documentation/04-TvNCJ3KBsUe02wH9X9LOc.webp)
  - **Path**: Enter a path that ends in `.zip`.
  - **Format**: Select **Document Export v2**.
  - **Archive As**: Select **ZIP**.
  - **Document Type**: Select **PDF**.
3. Save the scheduled export settings.

## Running the export

Run the query with the formatted export output to download the ZIP file.

1. Run the query.
2. From **Output**, select **Formatted Export**.
3. Select **Export**.

![The Run Query output options with Formatted Export selected.](https://cdn.us.document360.io/cd8ea7a6-07f3-4846-a554-627ac016d3e3/Images/Documentation/05-rUH1KJcOzmHr4sd5QaPPb.webp)

Slate downloads a ZIP file that contains the form responses as individual PDF files, one PDF per response.