When the Release Decisions permission is granted in conjunction with a population assignment, users will only see application records within that population when navigating records in Release Decisions. For example, population-based permissions can be used to restrict visibility so that administrators in the Psychology department view only applications associated with Psychology programs.
Assigning Population-Based Permissions
To grant a user access to records enrolled in a population, assign the user the population with Population Permissions.
Upon navigating to Decision Release, the user will see application records for applicants enrolled in the granted population.
Click Database on the Slate navigation bar. The Database page appears.
In the Users & Access section, select User Permissions. The Active Users summary page appears with a list of current active user accounts.
Click the desired user account from the list. The user’s account summary page appears.
Click Edit User. A popup appears, displaying the account settings.
Click the Populations tab.
Click Insert Population. An Edit Population popup appears.
Select the appropriate application population from the Population list.
Select the Release Decisions checkbox in the Permissions section.
Click Save.
Can I assign a role with a population permission?
Yes. When granting a population permission with a role, grant the role on the Populations tab - DO NOT grant the role on the Roles tab. The user will inherit all permissions granted by the role, but will inherit the population-capable permissions ONLY for the selected population.