Status 

Active: Set the status to Active for prompts that are currently being used. These are available for selection externally on an application or form.

Inactive: Inactivate prompts that are no longer used rather than deleting them. This avoids the potential loss of data associated with the prompts. These will only be available administratively.

Value

This displays the human-friendly name for an answer choice both administratively and publicly (if made available).

In general, prompt IDs are stored when saving custom field data, so changing the prompt value will update the values visible when viewing records and exporting data.

Category

This enables configuring subgroups among prompts. These subgroups can be used for filtering, and they can also be displayed as headings (optgroups) on forms if the field is configured as a select list.

Short Value

Optionally choose to configure a short value that will export as the default value instead of the actual value of the prompt. When a short value is configured, the actual value of the prompt can be exported by selecting an export value of “Extended Value” within a query.

Index Value

Some special prompt lists require an index value, including prompts with the following keys:

• language

• school_type

• sex

• device_type

• reference_type

• activity_type

For other prompts, this setting is optional, and can be used as an extra custom value that can be accessed in data exports.

Export Value

If you entered any export labels when you created the prompt key, they will appear here. Export values can be used in exports to external systems, including student information systems. Configure the values for each export label (up to five) here.

Order

When configured, the prompts in the prompt list appear in the specified order.  If left blank, the prompts appear in alphabetical order.

Parent ID

A deprecated feature that has been replaced by form conditional logic. Use only in special cases as directed by Technolutions staff.

Effective Date/Time

When configured, the prompt value will behave as an active prompt only on or after the date and time specified here. This setting can be used to automatically activate a prompt option on a certain date.

Note: Customized Slate Standard Prompts, such as sex, language, and user, do not work with the Effective Date/Time setting.

Expires Date/Time

When configured, the prompt value will behave as an active prompt only before the date and time specified here. Expiring a prompt causes the prompt to behave externally as inactive but is still accessible internally.

Note: Customized Slate Standard Prompts, such as sex, language, and user, do not work with the Expires Date/Time setting.

XML

XML is for special use only.

Notes

Notes can be used to store helpful reference information about the prompt.