---
title: "Relationship Records"
slug: "relationship-records"
updated: 2026-04-13T17:53:29Z
published: 2026-04-13T17:53:29Z
canonical: "knowledge.technolutions.net/relationship-records"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://knowledge.technolutions.net/llms.txt
> Use this file to discover all available pages before exploring further.

# Relationship Records

Relationship records allow person records in Slate to store information about associated individuals (e.g., parents, guardians, spouses, siblings).

Each relationship record represents a connection between two individuals and can store its own data, including contact information, biographical details, interactions, and custom relation-scoped fields.

## Adding a new relationship to a record

To add a new relationship to a person record:

1. Go to **Records**.
2. Select a person record.
3. Select the **Profile** tab.
4. Select **Relationships**.
5. Select **New Relationship**.
6. Configure the following settings:
  - **Relationship Record:** Indicates whether the related individual already exists as a person record in Slate. Select whether the relative entered already has a record in Slate.
  - **Lookup Record:** If the relative exists as a record in Slate, use *Lookup Record* to link the record.
  - **Type:** Select the relationship type, like parent or sibling. You can create [custom relationship types](/v1/docs/creating-custom-relationship-types).
  - **Inverse Relation Type:** Select the relationship type from relative’s perspective.
  - **Prefix:** Select the appropriate prefix prompt, like *Mr* or *Dr*. Custom prompt lists can be defined by using a key of `prefix`.
  - **Name Information:** Enter first, last, and additional name fields for the related individual.
  - **Email:** Enter the email address of the relative.
  - **Phone:** Enter the phone number of the relative.
  - **Birthdate:** Enter the birthdate of the relative.
  - **Age:** Enter the age of the relative.
  - **Deceased:** Select if the relative is [deceased](/v1/docs/using-the-deceased-field).
  - **Resides with Record:** Select if the relative resides with the record.
7. Select **Save.**

## Querying on relationship records

Relation-scoped queries return **one row per relationship**. As a result, relation-scoped queries may return a different number of rows than person- or application-scoped queries, even when using similar filters.

To create a relationship-scoped query:

1. Navigate to **Queries / Reports**.
2. Create a new query with:
  - **Type:** Configurable Joins
  - **Category:** Related
  - **Base:** Relation
3. Add desired exports and filters.

## Collecting relationship data with forms

Relationship data can be collected on person- or application-scoped forms. Collecting this data during the applicant stage is recommended.

#### Field Mapping

Map form fields to the appropriate relationship categories:

- Relationship
- Relationship Job
- Relationship School

#### Multiple Relationships in One Form

When collecting multiple relationships on a single form:

- Add a **Section Break** between each relationship
- Assign a unique **Form Field Group** number to each set of relationship fields

Failure to group fields correctly may result in data being overwritten on submission.

## Matching and Duplicate Prevention

Relationship records will only match an existing record when all of the following are present:

- First Name
- Last Name
- Relationship Type

If a relationship type is not included (e.g., on a form), duplicate relationship records may be created.

## Safe vs. Unsafe Behavior

By default, most forms are **Safe**. Safe forms will not update certain data if a record has an active application.

This may prevent relationship data from being updated.

#### Set Form to Unsafe

1. Open the form and select **Edit Properties.**
2. Set the form to **Unsafe.**
3. Select **Save.**

#### Override Safe Behavior for a Field

1. Edit the field.
2. Enable **Unsafe Override.**
3. Select **Save**.

#### Why isn’t my form updating relationship data?

If the record has an active application, Safe behavior may prevent updates.

To allow updates:

- Set the form to **Unsafe**, or
- Enable **Unsafe Override** on specific fields

Explore our [Safe / Unsafe documentation](/v1/docs/safe-unsafe) to learn more about how safe and unsafe behavior can affect your records.