---
title: "User Access to Dataset Records"
slug: "user-access-to-dataset-records"
updated: 2026-04-16T19:00:35Z
published: 2026-04-16T19:00:35Z
---

> ## Documentation Index
> Fetch the complete documentation index at: https://knowledge.technolutions.net/llms.txt
> Use this file to discover all available pages before exploring further.

# User Access to Dataset Records

Users are granted access to records in datasets through the **Dataset Lookup** and **Dataset Update** [permissions](/v1/docs/getting-started-with-users-permissions):

| Permission | Description |
| --- | --- |
| Dataset Lookup | Grants read access to dataset record data. |
| Dataset Update | Grants write access to dataset record data. |

In order for a user to search for a dataset record, the user must be granted the read permission of the associated **query base**. This lets the user search the dataset using record lookup. It also includes records from the dataset in the search results using the global search bar (Omni Search). It’s also possible to grant users limited access to only specific dataset records using [Population Permissions](/v1/docs/managing-record-access-using-population-permissions).

## Grant users access dataset records

To grant a user access to dataset records, edit the user account and grant the required permissions:

1. Click Database in the top navigation bar and select **User Permissions.**
2. Select a user.
3. Click **Edit User**.
4. Navigate to the **Permissions** tab.
5. Select the **Dataset Lookup** and/or **Dataset Update** permission.

[![dataset_permissions.png](https://cdn.us.document360.io/cd8ea7a6-07f3-4846-a554-627ac016d3e3/Images/Documentation/dataset_permissions.png)](https://cdn.us.document360.io/cd8ea7a6-07f3-4846-a554-627ac016d3e3/Images/Documentation/dataset_permissions.png)
6. Select **Save.**