Liaison Coursework

The All CAS by Liaison - Coursework source format will import coursework information entered on the application at the point of verification. Learn more about CAS coursework verification in Liaison's Applicant Processing Reference Guide. Each course entered on the application will be represented by its own row in the coursework file.

There are additional optional source formats available that may be configured if desired:

1. All CAS by Liaison - In Progress Applications

2. All CAS by Liaison - Coursework (described in this article)

3. All CAS by Liaison - SSN

🔔 Important!

Starting September 2025, in the scheduled delivery feature in WebAdMIT, scheduled jobs will be disabled if there are consecutive failures. Specifically, if WebAdMIT is unable to connect to the Slate SFTP after 10 consecutive attempts (this includes two retries for each attempt for a total of 30 connection attempts), the export job will be disabled in WebAdMIT.

Adding the source format

To add the All CAS by Liaison - Coursework source format:

1. Select Database from the top navigation bar and select Source Format Library.

2. Search for "All CAS by Liaison - Coursework" and select Add.

3. Navigate to the new source format and click Edit.

4. On the Import Automation tab, update the Import Path/Mask field to specify the file path and file name pattern that the source format should use to pick up the file. For example: liaison/casapi-app-coursework_*.json

   

   These file names will be configured in the CAS API subscription step.

   For example, in the subscription, to configure the data files to correspond with the Import Path/Mask value liaison/casapi-app-coursework_*.json, the following settings in the CAS API subscription can be used:

    "sftpBaseDirectory": "/incoming/liaison/",
                   "sftpPathTemplate": "casapi-app-coursework_
                   ___
                   __.json"

   Note: The user account added in the previous step has access to the /incoming/liaison/ directory. If you choose to configure the CAS API subscriptions to deliver data files to different directories, then the user account must be updated to grant it access to those additional directories. Using the example path and file name pattern shown above, the pre-configured access settings can be used.

🔔 Important!

You will not be able to map any fields until you receive or manually upload a file from the CAS API. Be sure to use a sample file delivered by the CAS API subscription for coursework to ensure that all possible data points are included. By default, blank/null values are not sent via CAS API subscriptions, so if you need to adjust remap settings for a particular source field, and you do not see it on the Fields page, you will need to upload this file again.

Configuring the remap settings

To configure the remap settings for the All CAS by Liaison - Coursework source format:

1. Select Database from the top navigation bar and select Source Formats.

2. Find the All CAS by Liaison - Coursework source format and select Remap to confirm destinations and to set up additional data mappings for this source format.

3. After selecting Remap, you will see all of the Slate destination fields currently mapped for the data points included in the file.

There is a unique for merging field that is used to properly match the coursework file to the appropriate person record within Slate.  Another unique for merging field is mapped to associate each course with the appropriate school record. These fields are pre-mapped in the All CAS by Liaison - Coursework source format:

• CAS/Liaison Person ID

• CAS/Liaison School ID

These fields are automatically created during an overnight process that occurs after you have added the All CAS by Liaison - Applications source format.
The following fields are pre-mapped and should not be adjusted, nor should other fields be mapped to these destinations.

How should I map the term or semester?

This depends on your processes. Some institutions choose the Semester date field to store this data, others institutions use the prompt-based Term field (prompt key course_term), and others store data in both fields.

Within the data, the source field termYear contains the year that the term began. This can be mapped to School Course: Semester, but note that because Semester is a date field, the date will be stored as January 1 of that year, since the month and day are not included in the data.

If your institution stores data in the Term field, the term, termType, and termYear fields can be mapped to School Course: Term as a field fusion, should your course term prompts require that level of specificity.  

What should I do if my institution accepts multiple CAS applications?

See Multiple CAS Applications.

How do I activate the import?

Refer to the section Activation below.

Activation

Use the same testing steps as with the required source format. Once you have finished testing the remap configurations, the source format can be activated in production:

1. In the source format, click Edit.

2. Update the Remap Active flag to Active.

   Note: When this flag is active, data for existing files uploaded on or after the Remap As Of Date that are Awaiting Import will be imported using the remap settings as they are currently configured.

   

3. Click Save.